Up-to-date information and guidance regarding Coronavirus

TO EMPLOYEES OF THE FME

Notice of the UL FME, 17 June 2021

Dear all,

we wish to inform you that regardless of the end of the epidemic, the Faculty continues to implement these measures:

1.    It is necessary to adhere to NIJZ  guidelines to prevent the spread of infection:

a.    Masks are mandatory in enclosed common areas for all, including vaccinated employees and even if a Plexiglas barrier is in place;

b.    Use of safe routes with minimal personal contact in hallways and restrooms;

c.    Regular ventilation of the premises is mandatory;

d.    Disinfection of hands, common areas and equipment;

e.    A safety distance of at least 1.5 m between participants in all directions must be maintained;

f.    A maximum number of participants in the lecture room or LAB is as many as there are seats marked with green dots (published by UL FME, 15 September 2020).

2.    The head of the organisational unit organises work in such a way as to reduce the possibility of transmission of infection. Work from home is possible if there is a basis for it in the employment contract. For work at home, the working hours are recorded in the previous form.

3.    The assessment of knowledge, work experience, master internships, final theses... are carried out at the Faculty at the discretion of the subject holder, with the measures mentioned in point 1.

4.    The Student Affairs Office (studentski.referat@fs.uni-lj.si) and Technical Maintenance Service (vinko.tomc@fs.uni-lj.si) must be informed about implementing tutorials or examinations in lecture halls and laboratories (date, place, time).

5.    According to the Regulation implementing a Special Screening Programme for early detection of SARS-CoV-2 Virus Infections, weekly HAG screening of employees in educational institutions REMAINS mandatory. Students who come to FME will be put on the weekly testing list as per notices from the Dean's Office. Testing for students is voluntary. There is no basis for verifying the test results.

 

Best regards,

Prof. Dr. Mitjan Kalin, Dean

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TO EMPLOYEES OF THE FME

Notice of the UL FME, 14 May 2021

Dear all,

We would like to inform you that in accordance with the government's plan to release measures to control the COVID-19 epidemic, the agreement reached in the 41st session of the FME Senate, and the position of the SC FME, the pedagogical process at the FME will continue with a published timetable from 17 May 2021, with these exceptions:

  1. Laboratory work at the discretion of the instructor and in consultation with students regarding attendance at laboratory work,
  2. Examinations,
  3. Individual completion of professional internships, master's practicums, and theses.

The course holders conduct tutorial at their own discretion in the dates fixed so far, so the timetables do not overlap. The course holder will notify students over VIS at least three days prior the implementation.

Considering the infrastructural problems (transport, accommodation in Ljubljana), it is necessary to excuse absence to students who, cannot attend tutorials or find it very difficult to attend them. Before the implementation, it is also useful to check the attendance of the students if the tutorials will be optional, to ensure adequate participation.

The student office (studentski.referat@fs.uni-lj.si) and Technical Maintenance Service (vinko.tomc@fs.uni-lj.si) must be informed about implementing tutorials or examinations in lecture halls and laboratories (date, place, time).

Online supervision or another alternative form of tutoring will be provided for students who are NOT present for laboratory work at FME. Any interim lectures may be attended by students in empty classrooms, subject to NIJZ safety recommendations.

It is necessary to ensure compliance with NIJZ guidelines at https://www.nijz.si/sl/vzgojainizobrazevanje (masks mandatory indoors for all, including vaccinated faculty personnel and even if a barrier of Plexiglas is present; safe routes and entrances and exits for minimal personal contact in hallways and restrooms, regular ventilation of rooms, hand disinfection and equipment disinfection is mandatory, interpersonal distance of at least 1.5 m between participants in all directions or in the lecture hall or LAB should be considered, i.e. as many participants as seats are marked with green dots (publication UL FME, 15 September 2020)).

According to the Regulation implementing a Special Screening Program for early detection of SARS-CoV-2 Virus Infections, weekly HAG screening of employees in educational institutions remains mandatory.

Students who come to FME will be put on the weekly testing list as per notices from the Dean's Office. Testing is voluntary for students. There is no basis for verifying the test results.

Publication of the Ministry of Science, Education and Sports: ttps://www.gov.si/novice/2021-05-12-prihodnji-teden-popolno-odprtje-srednjih-sol-in-fakultet/

 

Best regards,

Prof. Dr. Mitjan Kalin, Dean

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NOTICE TO EMPLOYEES AT THE FACULTY OF MECHANICAL ENGINEERING 
                       
Notification UL FME, 28.04.2021       

Dear all,

We would like to inform you that in accordance with the Government's plan for the release of measures to contain the COVID -19 epidemic, the educational process at FME will continue to be conducted remotely from 3 May 2021 in accordance with the published schedule, with the following exceptions:

  1. individual implementation of professional internships, master internships and theses requiring the use of special equipment,
  2. examinations and seminars in small groups (up to ten students),
  3. essential laboratory exercises can be carried out according to schedule:

a) Week from 3 to 7 May: 1st year of MAG and 2nd year of RRP,
b) Week from 10 to 14 May: 2st year of MAG and 2nd year of PAP,
c) Week from 17 to 21 May: 3rd year of MAG and 3rd year of RRP,
d) Week from 24 to 28 May: 1st year of RRP,
e) Week from 31 May to 4 June: 1st year of PAP.

In such cases, the course providers shall, at their discretion, if they deem it necessary for the understanding of the content of the course, conduct the tutorial in a single semester according to a schedule agreed upon with other course providers so that the dates do not overlap. The course provider will notify students over VIS at least three days prior the implementation. We recommend that appointments be made in advance. The Student Affairs Office (studentski.referat@fs.uni-lj.si) and TVS (vinko.tomc@fs.uni-lj.si) must also be notified of ESSENTIAL tutorials being held in lecture halls (date, location, time).

Online tutorial must be provided for students who will be NOT present for lab work. Any interim lectures may be attended by students in empty classrooms, subject to NIJZ safety recommendations.

Care must be taken to adhere to NIJZ guidelines at https://www.nijz.si/sl/vzgojainizobrazevanje (masks are mandatory indoors for all, including vaccinated lecturers and even if there is a Plexiglas barrier; safe routes and entrances and exits must be created for the least possible contact with people in the corridors and toilets; disinfection of hands and equipment is mandatory; a safety distance must be maintained with at least 1.5 m between participants in all directions, ventilation...).

According to the Regulation implementing a Special Screening Programme for Early Detection of SARS-CoV-2 Virus Infections for Persons Performing Educational Activity weekly HAG testing of employees remains mandatory.

Students who come to FME will be put on the weekly testing list as per notices from the Dean's Office. Testing is voluntary for students. There is no basis for verifying the test results.

 

Best regards,

 

Prof. Dr. Mitjan Kalin, Dean

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NOTICE TO EMPLOYEES AT THE FACULTY OF MECHANICAL ENGINEERING 
                       
Notification UL FME, 09.04.2021           

Subject: Notice on the Ordinance temporarily prohibiting gatherings of people in educational institutions and universities, and independent higher education institutions (Official Gazette of the Republic of Slovenia, No. 53/21 of 8 April 2021)

Dear Sirs,

The new ordinance of the Slovene Government decree, which will be in force from 11 to 17 April 2021 inclusive, is expanding the range of exceptions to the restrictions on gatherings at universities to include, in addition to laboratory work and one-on-one tutoring (such as, for example, small-groups practical work and work requiring the use of specialised equipment for preparing the final assignments), also taking exams and giving seminars for groups of up to TEN participants.

The head of the organisational unit will organise the work in such a way as to ensure that the necessary number of employees are present at the Faculty for the implementation of work processes, taking into account the instructions of the National institute of Public Health regarding the epidemiological measures. Other employees can work from home in agreement with the head of the organisational unit, if such possibilities exist.

The mandatory weekly testing of all employees who will be present at the Faculty for SARS-CoV-2 virus with rapid antigen tests (RATs) remains in force. Employees do NOT need to take the RAT test if they submit a negative PCR or RAT test result that is not older than 48 hours, or a COVID-19 vaccination certificate proving that at least seven days have passed since receiving the second dose of the vaccine from the manufacturer Biontech/Pfizer or, in case of the manufacturer MODERNA, at least 14 days, or a vaccination certificate proving the at least 21 days have passed after receiving the first dose of the AstraZeneca vaccine, or a certificate of a positive PCR or RAT test result that is more than 21 days old but not more than six months old, or a doctor's certificate confirming that the person has had COVID-19 and that no more than six months have passed since the onset of symptoms.

All employees are advised to act with utmost responsibility and keep the number of personal contacts to a minimum. Mostly use electronic media and telephone for communication. At work, it is necessary to follow the EPIDEMIOLOGICAL INSTRUCTIONS of the National institute of Public Health for educational institutions in order to prevent the spread of infections, namely:

  • knowing and taking into account health policy restrictions;
  • monitoring one's health condition;
  • reducing people-to-people contacts;
  • using personal protective equipment (PPE);
  • maintaining a personal distance of at least 1.5 m;
  • providing adequate living conditions by effective:

o ventilation,

o cleaning and disinfection;

  • adapting the organisation of work to epidemiological conditions.

In accordance with the UL FS notice of 16.10.2020, the educational process (lectures, lab work, exams) continues to be carried out remotely in accordance with the published schedule.

Kind regards and stay healthy!

Prof. dr. Mitjan Kalin, Dean

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NOTICE TO EMPLOYEES AT THE FACULTY OF MECHANICAL ENGINEERING 
                       
Notification UL FME, 31.03.2021                  

Subject: Notice on the Ordinance temporarily prohibiting gatherings of people in educational institutions and universities, and independent higher education institutions (Official Gazette of the Republic of Slovenia, No. 47/21 of 29 March 2021)
 
Dear all!
 
The new Government Ordinance, in force from 1 to 11 April 2021 inclusive, narrows the field of permitted  gathering at universities to:

  • necessary research that cannot be done remotely,
  • necessary individual educational work related to the continuation and completion of studies,
  • necessary professional, management and administration work which cannot be performed remotely and which is necessary for the smooth operation of the Faculty.

 
The Ordinance introduces mandatory weekly testing of all employees who will be present at the Faculty for SARS-CoV-2 virus with rapid antigen tests (RATs). Employees do NOT need to take the RAT test if they submit a negative PCR or RAT test result that is not older than 48 hours, or a COVID-19 vaccination certificate proving that at least seven days have passed since receiving the second dose of the vaccine from the manufacturer Biontech/Pfizer or, in case of the manufacturer MODERNA, at least 14 days, or a vaccination certificate proving the at least 21 days have passed after receiving the first dose of the AstraZeneca vaccine, or a certificate of a positive PCR or RAT test result that is more than 21 days old but not more than six months old, or a doctor's certificate confirming that the person has had COVID-19 and that no more than six months have passed since the onset of symptoms.

The next Rapid Antigen Test testing of UL employees for SARS-CoV-2 virus will take place on Friday, 2 April, 2021 (only empoyees that will be previously registered will be tested!). The location of the testing will be announced later when the number of test participants is known. Testing of persons who are not on the list, or testing outside the timetable specified by the UL, will not be possible.

For testing, the employees must bring with them their Health insurance card, a personal identification and a completed form - only the stub. The employees should come for testing without any signs and symptoms of acute respiratory and gastrointestinal infection.

Testing is not intended for students and the persons not employed at the UL, nor are the employees from abroad who do not have regulated health insurance in Slovenia eligible for free testing.

Outside this term, the UL employees can also be tested at all locations for mass testing according to the their place of residence, which are published at: https://www.gov.si/teme/koronavirus-sars-cov-2/testiranje-na-okuzbo/.
 

The reporting on individual and lab work with students that you will perform in the next week is still necessary. The information about the planned individual work with students and the implementation of laboratory exercises in the next week will be gathered in the Dean's office.

In the cabinet/laboratory of an area of approx. 14m2 only one person may work, 2 people on an area of 28m2… If there are several employees in the cabinet and the area per employee is less than 14m2/employee, the other employees should work from home or the manager should organise work in shifts (in sets by days). According to the needs of the work process, the head of the organisational unit shall prepare a weekly/monthly schedule of employees who will work at the FS premises and those who will work from home. 

 
All employees are advised to act with utmost responsibility and keep the number of personal contacts to a minimum. Mostly use electronic media and telephone for communication. At work, it is necessary to follow the EPIDEMIOLOGICAL INSTRUCTIONS of the National institute of Public Health for educational institutions in order to prevent the spread of infections, namely:

  • knowing and taking into account health policy restrictions;
  • monitoring one's health condition;
  • reducing people-to-people contacts;
  • using personal protective equipment (PPE);
  • maintaining a personal distance of at least 1.5 m;
  • providing adequate living conditions by effective ventilation, cleaning and disinfection
  • adapting the organisation of work to epidemiological conditions.

 
In accordance with the UL FS’s notice of 16.10.2020, the educational process (lectures, exercises, knowledge testing) continues to be carried out remotely in accordance with the published schedule, as well as the remaining work at the FS.
 
Kind regards  and stay healthy!
 
prof. dr. Mitjan Kalin, Dean

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NOTICE TO EMPLOYEES OF THE FACULTY OF MECHANICAL ENGINEERING

Notification UL FME, 25.01.2021

Subject: Notice of the Decree on the Temporary Prohibition of Gathering of Persons in Educational Institutions, Universities and Independent Colleges (Official Gazette of the Republic of Slovenia No. 9/21)

Dear all!

The Decree, which is in force from 26 to 29 January 2021, applies with exceptions to the conduct of the study process and the stay of students in dormitories, as well as to the conduct of laboratory work and individual teaching (e.g. clinical and teaching tutorials that require the use of special equipment and instruments). This category includes laboratory work on equipment that is not located in any other room and is necessary for the preparation of final projects.

1. Testing for staff who come into contact with students

Prior to beginning the educational process, all staff who come in contact with students must take a SARS-CoV-2 virus test as part of a special screening program for early detection of SARS-CoV-2 virus infection.

Staff may only take the test if they do not have a fever on the day of the test, do not have acute signs of respiratory or gastrointestinal infection, and have not been in contact with an infected person with SARS-CoV-2 virus in the past ten days.

Staff who have recovered from COVID -19 and have been ill with SARS-CoV-2 for at least 21 days and up to three months are not required to take the test.

The employee will report a negative test result to the Head of the organizational unit and Human Resources.

Staff will be tested 24 hours prior to the start of the educational process and every seven days thereafter.

For employees of the UL members who will be conducting laboratory work in the period from 26 to 29 January 2021, the test will be organized at COVID -19, on Monday, 25 January 2021, from 12:00, at the University Sports Hall in Rožna dolina, Svetčeva 11, 1000 Ljubljana.

For the test you will need a health insurance card and an identity document.

2. Recommendations for conducting individual student laboratory work

At work it is necessary to follow the EPIDEMIOLOGICAL INSTRUCTIONS of the NIJZ for educational institutions, the NIJZ recommendations for laboratory work and the NIJZ recommendations for ventilation to prevent the spread of infections, namely:

  • to know and take into account health restrictions;
  • to monitor one's own health;
  • to reduce person-to-person contacts;
  • use personal protective equipment (PPE);
  • to create adequate living conditions with more effective: - ventilation, - cleaning and disinfection;
  • to adapt the organization of work/teaching to epidemiological conditions.

According to the UL FME Notice of 16 October 2020, the rest of the pedagogical process (lectures, tutorials, knowledge assessment) continues to be carried out entirely online, according to the published timetable, as will the rest of the work at the FME.

Greetings to everyone and stay healthy.

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        

Prof. Dr. Mitjan Kalin, Dean

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Notification UL FME, 23.10.2020

Subject: Extension of the Regulation on the Temporary Prohibition of Public Gathering in Educational Institutions and Universities

Dear all!

We would like to inform you that the Regulation on Temporary Prohibition of Public Gathering in educational institutions (Official Gazette of the Republic of Slovenia 152/20), valid until 25 December 2020, is extended for the next seven days, until 1 January 2021. The instructions for work in the Faculty of Mechanical Engineering UL are valid at least until this date or until the cancellation.

We will notify you of any changes after 1 January. We anticipate that any changes to the regulation will not yet have an impact on University operations during the first week of January.

We would like to point out that according to the above-mentioned regulation, taking examinations on the premises of the universities is not permitted, so that we expressly ask you to strictly observe the applicable regulations in this area as well.

Best regards and stay healthy.

Prof. Dr. Mitjan Kalin, Dean

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Notification UL FME, 23.10.2020

Subject: Decree on the Temporary Prohibition of Gathering People in Institutions in the Field of Education and Universities

Dear all!

In accordance with the Decree on the Temporary Prohibition of Gathering People in Institutions in the Field of Education and Universities (Official Gazette of the Republic of Slovenia 152/20) I hereby issue the following instructions for work at the Faculty of Mechanical Engineering, University of Ljubljana, with effect from Monday, 26 October 2020. The measure is valid until 2 November 2020 or until its cancellation.

  • The pedagogical process is completely (L, S, T, knowledge assessment, diploma writing, defense...) carried out remotely without physical presence of the students at the Faculty of Mechanical Engineering.
  • The heads of the organizational units organize their work in such a way that only those activities are carried out at the Faculty of Mechanical Engineering that are absolutely necessary for the functioning of the Faculty and cannot be carried out remotely.
  • The faculty is closed to external individuals. The reception service is open from 6.00 to 17.00 hours. Access outside these hours will be possible with a card.
  • In your work at the Faculty, it is necessary to follow the instructions already given (published on the website) and the NIJZ guidelines for the prevention of infections.

Best regards and stay healthy.

Prof. Dr. Mitjan Kalin, Dean

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Notification UL FME, 16.10.2020

Subject: Notice about COVID-19 Measures as of 16 October 2020  

Dear All!  

In light of the worsened epidemiological situation, our entire pedagogical process, that is all lectures and practical work, will be transferred to distance learning in accordance with the Rector’s recommendation dated 12 October 2020 and the government’s decision published in the Official Gazette of the Republic of Slovenia No 143/2020; the published timetable remains unchanged. This measure applies until further notice, but not less than two weeks.  

Students that have tested positive for Covid-19 or have received a quarantine decision, please notify us via email to studentski.referat@fs.uni-lj.si. The protocol for how to proceed in the case students are infected is provided in the Infection protocol.pdf.  

We suggest that you act responsibly and limit the number of personal contacts to the minimum. If you need to be in face-to-face contact with anyone, please observe the following: maintain a minimum physical distance of 1.5m; wear a face mask; wash and/or disinfect your hands, regularly open windows and doors in indoor areas; and disinfect surfaces you come into contact with. Try using electronic media or your phone to communicate with others as much as possible.  

Heads of Organisational Units must organise work so as to preserve the Faculty’s fundamental functions by observing the National Institute of Public Health - NIPH’s guidelines. We recommend allowing one person on a surface area of up to 15m2 – everyone else should agree with their Head of Organisational Unit to work in turns, that is one week from home and one week at the Faculty.  

If a Head of Organisational Unit allows an employee to work from home, such employee must record the days when they work outside of the Faculty into the CODEKS in order to enable correct payroll accounting and record keeping. When employees carry out distance work, they must keep timelines and achieve the results of work expected by the relevant Heads within the determined period of time.  

In the case a quarantine decision is issued to an employee, they must notify the HR Department and their relevant supervisor at the earliest convenience, as well as submit the decision to the HR Department immediately after receiving it. If such employee can work from home by following their supervisor’s instructions, they must keep the timeline regardless of their job position.  

If an employee has tested positive for Covid-19, they start their sick leave and must submit the doctor’s note to the employer. If they feel well and have previously agreed with their supervisor to work from home, the HR Department must be informed about the agreed work from home and the duration of such work, since such employee does not receive a decision from the Ministry of Health in the case of a confirmed infection.  

Secretaries of Organisational Units must provide the HR Department with a list of the employees who need employer decision to arrive at work from another region.

In accordance with the Ordinance amending the Ordinance temporarily prohibiting the offering and sale of goods and services to consumers in the Republic of Slovenia published in the Official Gazette of the Republic of Slovenia No 143 of 15 October 2020, which prohibits the provision of catering services and food and drinks service in catering facilities (inns, restaurants, pubs, cafes, pâtisseries, snack bars and other bars), the Faculty of Engineering’s restaurant will be CLOSED as of Monday, 19 October 2020, until further notice.

Should you need any help, please contact the Secretary or Head of the Technical Maintenance Department or HR Department.

Kind regards,  

Prof. Dr. Mitjan Kalin, Dean  

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Notification UL FME, 24.9.2020

Subject: Instructions for the prevention of infections in the academic year 2020/21 

In order to minimize the chances of Covid-19 infections, in accordance with the NIJZ (National Institute of Public Health) recommendation (on 16 September 2020) and the Government Decree (on 23 September 2020), the following measures, that will be adjusted according to the actual regulation, apply at the Faculty of Mechanical Engineering:

  1. Only healthy persons may enter the premises of the UL FS. Before entering the premises of the UL FS, everyone must disinfect their hands (disinfectants are installed at the entrance to the premises) and put on protective masks.
     
  2. The following measures must be taken on the premises: coughing hygiene, disinfection/hand washing after each contact with the common areas, physical distance between persons at least 1.5 meters.
     
  3. The wearing of protective masks is compulsory in all areas of the premises UL FME.
     
  4. In the lecture halls, the students sit on the marked seats.
     
  5. When changing groups, constant airing of the rooms and disinfection of the common contact surfaces (hooks, tables...) must be ensured.
     
  6. The following individuals may NOT enter the UL FS premises and make contact with students or staff:
    • individuals with signs or symptoms of Covid-19 infection,
    • individuals who are quarantined for the duration of the quarantine,
    • individuals isolated for the duration of the quarantine due to a positive Covid-19 test.
       
  7. Protocol in case of signs/symptoms of Covid-19 infection:
    • the infected person goes home and calls the chosen doctor or emergency services. Does not use public transport for the journey home;
    • while waiting for transport, the person wears a protective mask, maintains a safe distance, touches as few common areas as possible and uses toilets that are not used by others during this time;
    • informs the Dean's Office at 01/477 11 43, which organizes airing and disinfection of the rooms and areas used;
    • in case of a negative test result, follow the instructions of the chosen doctor;
    • in case of a positive test result, follow the instructions of the chosen doctor. The NIJZ starts an epidemiological investigation in which it looks for the source of infection and identifies the contacts of the infected person. The employee informs the superior and the human resources department of the duration of the quarantine or isolation and forwards the decision of the Ministry of Health;
    • the student notifies by e-mail the Student's office and the performers of the practical work at FME that he or she attended.

Prof. Dr. Mitjan Kalin, Dean

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Notification UL FME, 16.9.2020

Subject: Instructions for the implementation of measures for the use of the common areas of the Faculty of mechanical engineering, University of Ljubljana, for the prevention of coronavirus infections ​
 

Dear all!

At the time of the possibility of a coronavirus infection, the use of lecture halls and meeting rooms is in accordance with the recommendations of the National Institute of Public Health (NIJZ). Accordingly, I am issuing the following internal instructions, which will be implemented before and after the use of these premises and will be in use during the period of validity of the NIJZ recommendations.

1. Instructions for lecture hall users

  • Before entering the Faculty of Mechanical Engineering, University of Ljubljana premises, everyone must disinfect their hands (disinfectants are installed at the entrance to the premises) and put on protective masks.
  • The premises must be entered individually at a distance of at least 1.5 m.
  • A distance of at least 1.5 m must be maintained throughout the premises (in the corridors, entrance hall, lecture halls, meeting rooms, offices, toilets, etc.).
  • The wearing of protective masks is obligatory in the common area of the premises.
  • The wearing of protective masks is obligatory even during indoor events, both, when coming and leaving and during the indoor events, due to the large number of people, loud talking and movement.
  • In the event that individual external participants (visitors) enter the premises, a record of their arrival at the reception desk (first and last name, permanent address and telephone number) is mandatory.
  • Records of external participants in events (over 10 to 50) must be submitted by the organizer to the Dean's office before the event.

2. Permissible number of participants in lecture halls

To ensure a safe distance, the maximum number of participants in the premises must be adapted to the conditions and therefore reduced accordingly, as the following table shows.

No. of desks with a chair Additional chair Area m2 Tag Desk layout
8 7 59 II/3A, II/3B, III/3A, III/3B, IV/3A, IV/3B Straight-k
20 12 100 III/2, IV/2 Oblique-k
24 14 118 III/4 Oblique-k
28 8 118 IV/4 Oblique-k
34   100 II/2 Straight-m
45   120 II/4 Straight-m
36 12 150 V/2 Obliquea-k
50   211 V/8 Oblique-k
15     Leskovar's room Movable
11 5 53 Courtyard building P1 Straight-k
15   53 Courtyard building N1 Straight-m

 

In rooms where 10 to a maximum of 50 people can gather, the organizer must keep a list of the people present, ensure a minimum safety distance between people and follow the hygiene recommendations according to the instructions of the NIJZ.

3. Airing the premises

The airing of the premises must be carried out before, during and after each use of the premises. The airing shall be carried out by TMS before and after use and by the user during use.

4. Record of presence

The list of participants will be kept by the Dean’s office for a maximum of one month and made available to the NIJZ on request. If the NIJZ does not send the request within one month from the date of collection, the list will be destroyed.

5. Carrying out the disinfection of the premises

The disinfection of the premises shall be carried out by TMS, by employees or contractors.
After each event, the disinfection of the premises must be carried out in accordance with the recommendations of the NIJZ. This shall be carried out before and after the use of the premises. Disinfection shall be carried out with the alcohol-based disinfectant Dezikim AL7. Special care must be taken when disinfecting surfaces that are frequently touched by people (e.g. hooks, counters, window sills, handles, railing holders, switches, toilet bowls, pull cords or toilet flush buttons, washbasin taps, elevator walls and small rooms (e.g. for copiers), keyboards, headphones, pencils for passing on to customers, etc.) or in accordance with the current recommendations of the NIJZ.
 

6. The defence of the final papers

During the period of validity of the recommendations for the prevention of coronavirus infections, protective measures are implemented  in an adapted form according to the accepted protocol (provision of physical distance, disinfection, etc.), but without reception at the Faculty of Mechanical Engineering, University of Ljubljana.

The event will be adapted, namely:

  • In addition to the chairman of the committee, the mentor, the co-mentor and the candidate, a maximum of two additional guests may participate in each defence. The number of guests will be adjusted according to the capacity of the room, so that the implementation of the measures according to the recommendations of the NIJZ can still be guaranteed.
  • Participants will be familiarized with the instructions for participation before the event and at the beginning of each event.
  • Guests must follow the instructions under point 1 of these instructions. If several guests arrive at the same time, the organizer will ask them to wait at a reasonable distance and accompany them to the lecture hall.
  • The participants will enter the hall individually and take their seats in marked places. The chairs must be at least 1.5 m apart.
  • There will be no joint photography for the time being.
  • Receptions after the defence are temporarily not held. 
  • In case of signing, all members of the committee have to bring their own pen.

In case of suspicion of infection, staff members and students MUST stay at home and call their doctor or on-call doctor and follow his or her instructions and recommendations already given.  

Prof. Dr. Mitjan Kalin, Dean

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Notification UL FME, 1.9.2020

Dear students of the Faculty of Mechanical Engineering.

Despite all unforeseeable circumstances, we have successfully completed all the lectures in the academic year 2019/2020. But we have a new year ahead of us that will present us with new challenges.

At the moment we predict the hybrid educational process. The lectures will be organized online and at the faculty, the ratio will depend on the group size and on the size of the lecture rooms. The practical work will be organized regularly, but will be shortened  regarding the number of groups.

We will adjust the pedagogical process to the epidemiological situation and the instructions of the Ministry of Education, Science and Sport and the recommendations of the NIJZ.

We will keep you informed on our website about all important information related to the implementation of the study process.

In the coming weeks we wish you to continue to enjoy your holidays and above all to gather new strength for the coming academic year.

Many thanks for your understanding.

Prof. Dr. Mitjan Kalin, Dean

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Notification UL FME, 11.8.2020

Dear students of the Faculty of Mechanical Engineering.

Despite all unforeseeable circumstances, we have successfully completed all the lectures in the academic year 2019/2020. But we have a new year ahead of us that will present us with new challenges. At the moment we cannot tell you with certainty how the educational process will proceed, as the method of implementation depends on the epidemiological situation and the instructions of the Ministry of Education, Science and Sport and the recommendations of the NIJZ.

We will keep you informed on our website about all important information related to the implementation of the study process.

In the coming weeks we wish you to continue to enjoy your holidays and above all to gather new strength for the coming academic year.

Many thanks for your understanding.

Prof. Dr. Mitjan Kalin, Dean

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Notification UL FME, 14.7.2020

Subject: Instructions for work at the Faculty of Mechanical Engineering after 14 July 2020

Dear all!

The Government of the Republic of Slovenia adopted the Decree on the Temporary General Limitation or Prohibition of Gathering People - Official Journal of the Republic of Slovenia, No. 92/2020. With this decree the gathering is limited to 10 people at the most or 50 people at the most when the organizer has a list of participants.

On the basis of this decree all the organizers of gatherings at Faculty of Mechanical Engineering that include from 10 to 50 people are obliged to send a consent for approval of gathering to the dean's office at least 48 hours before the gathering. The consent has to include the following information:

1. name and surname of the organizer of the gathering – head of the laboratory, his/her phone,
2. location of the gathering (city, street, house number, name of the place – lecture room),
3. information about the place of gathering (open space, closed space)
4. names and surnames of all the participants of the gathering with their domicile address.
 

Gathering of more than 10 people at the Faculty of Mechanical Engineering without the approval of the dean or an authorized person is not permitted!

At the Faculty of Mechanical Engineering we are obliged to follow the instructions published on our webpage 26. 6. 2020:

The disinfection of the hands and the use of a protective mask (or some other form of protection of the mouth and nose area of the face) is obligatory in the common areas (corridors, toilets, etc.) and all unavoidable direct business contacts. When working at the Faculty of Mechanical Engineering, according to the recommendations of the NIJZ, we continue to follow instructions below. 

Knowledge tests and defences should be carried out as planned. When conducting them on the premises of the Faculty of Mechanical Engineering, a distance of 1.5 m and general measures to prevent infections are considered. During the defence, only as many participants can stay in the room as is necessary to ensure a distance of at least 1.5 m from one another.
In all forms of direct contact with the students (knowledge tests, defences), the provider must always clearly inform the students that they must stay at home and call a personal doctor if symptoms or suspicion of a respiratory infection arise. 

The following general measures to prevent the spread of infections will continue to be taken into account in all activities at the Faculty of Mechanical Engineering:

  • distance of 1.5 m from one another;
  • washing hands or hand disinfection after each contact with items and surfaces used by other people,
  • the same items should be used by as few people as possible,
  • do not touch your face (eyes, nose and mouth) with dirty/unwashed hands,
  • pay attention to proper cough hygiene,
  • ventilation of the premises every two hours.     

 

In case of suspicion of infection, staff members and students MUST stay at home and call their doctor or on-call doctor and follow his or her instructions and recommendations already given.

Prof. Dr. Mitjan Kalin, Dean

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Notification UL FME, 26.6.2020

Subject: Instructions for work at the Faculty of Mechanical Engineering after 26 June 2020

Dear all!

The Government of the Republic of Slovenia adopted the Decree on the Temporary Measures on decreasing the risk of infection and the spreading of the infection of SARS-CoV-2 virus, Official Journal of the Republic of Slovenia, No. 90/2020. With this decree the disinfection of the hands and the use of a protective mask (or some other form of protection of the mouth and nose area of the face) is obligatory in the common areas (corridors, toilets, etc.) and all unavoidable direct business contacts. When working at the Faculty of Mechanical Engineering, according to the recommendations of the NIJZ, we continue to follow instructions below. 

Knowledge tests and defences should be carried out as planned. When conducting them on the premises of the Faculty of Mechanical Engineering, a distance of 1.5 m and general measures to prevent infections are considered. During the defence, only as many participants can stay in the room as is necessary to ensure a distance of at least 1.5 m from one another.
In all forms of direct contact with the students (knowledge tests, defences), the provider must always clearly inform the students that they must stay at home and call a personal doctor if symptoms or suspicion of a respiratory infection arise. 

The following general measures to prevent the spread of infections will continue to be taken into account in all activities at the Faculty of Mechanical Engineering:

  • distance of 1.5 m from one another;
  • washing hands or hand disinfection after each contact with items and surfaces used by other people,
  • the same items should be used by as few people as possible,
  • do not touch your face (eyes, nose and mouth) with dirty/unwashed hands,
  • pay attention to proper cough hygiene,
  • ventilation of the premises every two hours.     

 

In case of suspicion of infection, staff members and students MUST stay at home and call their doctor or on-call doctor and follow his or her instructions and recommendations already given.

Prof. Dr. Mitjan Kalin, Dean

 

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Notification UL FME, 22.6.2020

Subject: Instructions for work at the Faculty of Mechanical Engineering after 23 June 2020

Dear all!

The Government of the Republic of Slovenia adopted the Decree on the Termination of the Decree on the Temporary Prohibition of Gathering People in Institutions in the Field of Education, Official Journal of the Republic of Slovenia, No. 86/2020, page 3177, which shall enter into force on 23 June 2020. This Decree revokes the previous instructions. When working at the Faculty of Mechanical Engineering, according to the recommendations of the NIJZ, we continue to follow instructions below.  

Knowledge tests and defences should be carried out as planned. When conducting them on the premises of the Faculty of Mechanical Engineering, a distance of 1.5 m and general measures to prevent infections are considered. During the defence, only as many participants can stay in the room as is necessary to ensure a distance of at least 1.5 m from one another.
In all forms of direct contact with the students (knowledge tests, defences), the provider must always clearly inform the students that they must stay at home and call a personal doctor if symptoms or suspicion of a respiratory infection arise.  

The following general measures to prevent the spread of infections will continue to be taken into account in all activities at the Faculty of Mechanical Engineering:

  • distance of 1.5 m from one another;
  • washing hands or hand disinfection after each contact with items and surfaces used by other people,
  • the same items should be used by as few people as possible,
  • do not touch your face (eyes, nose and mouth) with dirty/unwashed hands,
  • pay attention to proper cough hygiene,
  • ventilation of the premises every two hours.     

In case of suspicion of infection, staff members and students MUST stay at home and call their doctor or on-call doctor and follow his or her instructions and recommendations already given.

Prof. Dr. Mitjan Kalin, Dean

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Notification UL FME, 29.5.2020

Subject: Instructions for work at the Faculty of Mechanical Engineering after 1 June 2020

Dear Sir/Madam!

In accordance with the decree cancelling the epidemic of SARS-CoV-2, the notification of the UL and guidelines of the National Institute of Public Health, I hereby issue the following instruction for the Faculty of Mechanical Engineering in the period after 1 June 2020. The measures are valid until revoked.

  Content Measure. All measures taken on the Faculty of Mechanical Engineering must follow the GENERAL GUIDELINES listed below.
1. Lectures Are held online.
2. Practical work If they cannot be held online and are necessary for the fulfilment of the study obligations, they are done at the Faculty of Mechanical Engineering according to the instructions given in Add. 2. 
3. Colloquiums, exams An online implementation is recommended as far as possible. If the knowledge test cannot be carried out online, it will be carried out at the Faculty of Mechanical Engineering following the instructions in Add. 3. 
4.

Defences of final papers

Are held online until cancellation.
5. Individual work with a mentor If it cannot be held online and is necessary for the fulfilment of the study obligations, it is done at the Faculty of Mechanical Engineering according to the instructions given in Add. 2.
6. Library Lending of physical library material is enabled. Students order it by e-mail and arrange to pick it up by mail or in front of the Faculty of Mechanical Engineering. The reading room remain closed.
7. Pedagogical, research and professional work Distance between working places must be ensured (at least 2 m). The Head determines the method of work, the regime of shift work and the protocol of transition between rooms.
8. Meetings If possible, they should be done online. If this is not possible, they are held in one of the lecture halls, considering the general instructions.
9.

Business trips

According to the NIJZ guidelines and recommendations already given.
10. Informal gatherings Should be done online. The kitchenettes remain closed.

 

Add. 2 Laboratory Work 

Laboratory work is carried out according to the instructions given in the previous notification.

 

Add. 3 Examination

Before conducting the examination, students should be clearly reminded that in case of symptoms or suspected respiratory infection, they should stay at home and call a personal physician.
Written examinations are conducted by dividing the enrolled students into smaller groups who write in several lecture halls, which requires a larger number of supervisors. It should be noted that the capacity of the lecture halls is lower due to infection prevention measures, namely:

No. of seats Area m2 Oznaka Desk layout
8 59 II/3A in 3B, III/3A in 3B, IV/3A in 3B Straight-k
20 +12* = 32 100 III/2, IV/2 Oblique-k
24 118 III/4 Oblique-k

28

28 +8* = 36

100

118

II/2

IV/4

[/TD

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